Terms of Service
- Identifier
- FRND-TOS-0001-0001
- Status
- FINAL
- Dated
- 2026-09-24
Published by Briar Systems LLC. Questions go to legal@fairround.app.
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ISSUER BRIAR SYSTEMS LLC
IDENTIFIER FRND-TOS-0001-0001
TITLE TERMS OF SERVICE
STATUS FINAL
DATED 2026-09-24
SOURCE TPL-TOS-0001-0002
HANDLING PUBLIC
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These Terms of Service (these "Terms") govern your use of Fairround, the
planning service at https://fairround.app.
Fairround is operated by Briar Systems LLC, a Virginia limited liability
company ("Briar", "we", "us", and "our").
By creating an account, buying a plan, or otherwise using Fairround, you
agree to these Terms. Our Privacy Policy, at
https://fairround.app/legal/privacy, explains what we do with personal
information.
THESE TERMS LIMIT OUR LIABILITY IN SECTION 13, AND SECTION 15 REQUIRES
DISPUTES TO BE DECIDED IN THE COURTS OF LOUISA COUNTY, VIRGINIA, OR THE
WESTERN DISTRICT OF VIRGINIA, OR IN SMALL CLAIMS COURT. PAID
SUBSCRIPTIONS RENEW AUTOMATICALLY UNTIL YOU CANCEL, AS SECTION 4(e)
DESCRIBES.
1 ELIGIBILITY AND WHERE OFFERED
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(a) Age. You must be at least eighteen (18) years old, and of the age of
majority where you live, to create an account or buy a plan.
(b) Where Offered. Fairround is offered only to people and organizations
outside the European Union, the European Economic Area, the United
Kingdom, and Switzerland. You may not create an account or buy a
plan while you are located in, or on behalf of an organization
established in, any of them.
(c) Sanctions. You may not use Fairround if you are located in a country
subject to comprehensive United States sanctions, or are named on a
United States government list of restricted persons.
2 ACCOUNTS
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You sign in with a link we email to you or with a Google account. You
keep that email account and that Google account secure, because anyone
who controls either can sign in as you. You give us accurate
information, you are responsible for what happens in your account, and
you tell us at once at legal@fairround.app if you believe someone else
has used it. If you use Fairround for an organization, you confirm that
you may bind it to these Terms, and "you" includes that organization.
3 THE SERVICE
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(a) What It Does. Fairround arranges people into seats, groups,
rotations, and schedules according to rules you set, and lets you
share the result.
(b) Plans. Fairround has a free plan and paid plans. What each plan
includes, its limits, and its price are shown on the pricing page at
https://fairround.app/pricing and in Fairround when you buy.
(c) Changes to the Service. We may add, change, or remove features. We
do not reduce what a paid plan includes during a period you have
already paid for, and we give you at least thirty (30) days' notice
before we discontinue Fairround altogether.
(d) Check Every Arrangement. Fairround computes arrangements from the
information and rules you give it. It may not find the best possible
arrangement, and an arrangement may not meet every rule. You check
each arrangement before you rely on it or share it.
4 PLANS, BILLING, AND RENEWAL
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(a) Reseller.
Paid plans are sold by our reseller, Polar Software, Inc. ("Polar"),
which is the merchant of record for every purchase. You buy from
Polar, which takes payment, charges and remits any sales tax or VAT,
issues receipts and invoices, and processes refunds under its own
checkout terms. Your right to use Fairround comes from these Terms,
not from Polar. We never see or store your card details.
(b) Prices and Taxes. Prices are in United States dollars. Sales tax or
VAT, where it applies, is added at checkout.
(c) Event Pass. An event pass is a single payment. It gives the features
of its plan for the number of days shown when you buy it, counted
from the payment, and it does not renew.
(d) Subscriptions. The Plus and Pro plans are subscriptions, billed
monthly or yearly as you choose when you buy.
(e) Automatic Renewal. A SUBSCRIPTION RENEWS AUTOMATICALLY AT THE END OF
EACH MONTHLY OR YEARLY PERIOD, AND THE PRICE SHOWN WHEN YOU BOUGHT
IT IS CHARGED TO YOUR PAYMENT METHOD FOR EACH NEW PERIOD UNTIL YOU
CANCEL. YOU CAN CANCEL AT ANY TIME BEFORE THE RENEWAL CHARGE,
ONLINE, FROM PLAN AND BILLING IN YOUR ACCOUNT, WITHOUT CONTACTING
US. CANCELLATION TAKES EFFECT AT THE END OF THE PERIOD YOU HAVE PAID
FOR, AND YOU KEEP YOUR PLAN UNTIL THEN.
(f) Confirmation. After you subscribe, and after you cancel, Polar
emails you a confirmation that you can keep.
(g) Price Changes. If the price of your subscription is going to change,
we tell you by email at least fourteen (14) and no more than thirty
(30) days before the new price applies to your next renewal, with
how to cancel. If you are charged the new price without having
agreed to it, you may cancel within fourteen (14) days after that
charge and we refund the unused part of the period.
(h) Renewal Reminders. For a yearly subscription, we email you twice
before each renewal, about thirty-five (35) days and about
twenty-eight (28) days before it. For a monthly subscription, we
email you once a year, about twenty-eight (28) days before the
anniversary of your subscription. Each reminder says that your plan
renews automatically unless you cancel, the renewal date and the
latest time to cancel, the renewal price and term, and how to reach
us, and includes a direct link to cancel and a copy of these renewal
terms.
(i) Failed Payments. If a renewal payment fails, Polar retries it over
the following weeks. Your plan continues for seven (7) days after
the failed payment, then pauses until a retry succeeds, and ends if
every retry fails.
(j) Refunds. Refunds are issued through Polar. Except where the law
requires otherwise, we do not refund partial periods or unused time.
You may still ask for a refund at legal@fairround.app, and we
consider every request. If a payment is refunded in full, the pass
or subscription it paid for ends when the refund is issued. A
partial refund does not end it.
(k) Deleting Your Account. Deleting your account cancels any
subscription it holds at once, without a refund of the current
period.
(l) Chargebacks. If you dispute a charge with your bank or card issuer
instead of asking us for a refund, we may suspend paid features
while the dispute is open.
5 YOUR CONTENT
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You keep every right you have in what you put into Fairround ("your
content"). You grant us a worldwide, non-exclusive, royalty-free license
to host, store, copy, process, transmit, and display your content only
to operate, secure, and improve Fairround for you, including showing it
to the people you choose to share it with. The license ends when your
content is deleted, except for copies in routine backups until they
expire. We do not sell your content, use it for advertising, or use it
to train any artificial intelligence model. If you send us feedback, we
may use it without obligation to you.
6 THE PEOPLE IN YOUR PLANS
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(a) Your Responsibility. Your plans hold information about other people,
such as guests, players, staff, or students. You enter it only if
you have the right to, and you tell those people what they need to
know about its use where the law requires it. You enter information
about a minor only as their parent or guardian, or with the
authority of the organization responsible for them.
(b) Keep It Minimal. Enter only what an arrangement needs. Do not enter
government identifiers, financial or health information, or
information about anyone's religion, ethnicity, sexuality, or other
sensitive matters, except as a rule you set strictly requires.
(c) Our Role. We use the information about people in your plans only to
provide Fairround to you, on your instructions. We do not sell it,
share it with anyone except the service providers our Privacy Policy
lists, use it for our own purposes, or combine it with information
from other sources.
7 SHARE LINKS, EMBEDS, AND CALENDAR FEEDS
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(a) What a Share Link Shows. When you publish a plan, anyone who has its
link can see the plan's name, its venue, dates, and times, its
groups, seats, rounds, or roles, and the names of the people in it,
with people who share a party, or a value in the first column you
added, shown in the same colour. They can look up where one person
is, subscribe to its calendar feeds, and embed the page in another
website. You choose whether to publish, and you are responsible for
what you publish.
(b) Passcodes. You may protect a share link with a passcode. Nobody can
then see the plan, or anyone's name in it, without entering the
passcode.
(c) Turning a Link Off. You can turn a link off or replace it at any
time, and the old link, its embeds, and its calendar feeds then stop
working. Copies that someone else already saved are outside our
control.
(d) Search Engines. We ask search engines not to index shared pages, but
we cannot control anyone who has the link.
8 WORKSPACES
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On plans that include workspaces, the owners and admins of a workspace
may invite people by email. Every member of a workspace can see the
names and email addresses of the other members and of pending
invitations, can read and change every project in it and publish its
share links, and can delete the projects they created. Owners and admins
can delete any project in it. A project created in a workspace belongs
to the workspace, and stays with it when the member who created it
leaves or deletes their account. A workspace has the features of its
owners' plans, and a member who has a paid plan of their own also has
its features while working in the workspace.
9 ACCEPTABLE USE
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You may not use Fairround, or let anyone else use it, to:
- break any law, or infringe or misappropriate anyone's intellectual
property, privacy, or publicity rights
- publish information about a person that you have no right to
publish, or that harasses, threatens, or exposes them, including
contact details, government identifiers, or financial, health, or
other sensitive information
- upload malware, or probe, scan, or test the vulnerability of our
systems, or get around any limit, security measure, or access
control
- overload or disrupt Fairround, or access it by automated means other
than the calendar feeds and embeds we provide
- copy, resell, or make Fairround available to others as a service,
except by sharing your own plans as Fairround allows
- impersonate anyone, or misrepresent your affiliation with any person
or organization
We may remove or restrict content, or suspend an account, that we
reasonably believe breaks these rules, and we tell the account holder
why unless the law or the safety of others prevents it.
10 REPORTING CONTENT AND COPYRIGHT
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(a) Reporting. Anyone may report content in Fairround that they believe
is unlawful or breaks these Terms by writing to legal@fairround.app
with the address of the page, what is wrong with it, and how to
reach them. We review each report, act on it promptly, and tell the
reporter and the account holder what we decided.
(b) Copyright. We respond to notices of claimed copyright infringement
under the Digital Millennium Copyright Act, 17 U.S.C. 512. Our
designated agent is: Copyright Agent, Briar Systems LLC,
legal@fairround.app. A notice must include your physical or
electronic signature, identification of the work you claim is
infringed, identification of the material and where it is in
Fairround, your contact information, a statement that you believe in
good faith that the use is not authorized by the owner, its agent,
or the law, and a statement under penalty of perjury that the notice
is accurate and that you are the owner or authorized to act for the
owner.
(c) Counter-Notice. If your content is removed after a copyright notice,
you may send a counter-notice to the same agent under 17 U.S.C.
512(g), including your signature, identification of the removed
material and where it was, a statement under penalty of perjury that
you believe in good faith it was removed by mistake or
misidentification, your name, address, and telephone number, and
your consent to the jurisdiction of the federal district court for
your address, or of the Western District of Virginia if you are
outside the United States.
(d) Repeat Infringers. We end the accounts of users who repeatedly
infringe copyright.
11 OUR PROPERTY
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Fairround, its software, engine, design, name, and logos belong to Briar
and its licensors. Subject to these Terms, we give you a personal,
non-exclusive, non-transferable, revocable license to use Fairround for
your own purposes and, if you use it for an organization, for that
organization's internal purposes. You may not copy, modify, reverse
engineer, or build a competing product from Fairround, except as the law
allows despite this restriction. Open source components are licensed
under their own terms.
12 ENDING YOUR USE, AND YOUR DATA
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(a) Your Data. You can download a copy of everything we hold about your
account from Settings at any time, delete any project you created or
that belongs to a workspace you own or administer, and delete your
whole account.
(b) Deleting Your Account. Deleting your account deletes your personal
projects and their share links. Projects in a workspace stay with
the workspace, except that a workspace of which you are the only
member is deleted with its projects. You cannot delete your account
while you are the last owner of a workspace that has other members,
until you remove the other members or another member becomes an
owner, which you can ask us at legal@fairround.app to arrange.
(c) Suspension and Termination by Us. We may suspend or end your account
if you seriously or repeatedly break these Terms, if we must to
comply with the law, or if your use puts others or Fairround at
risk. Where we can, we warn you first and give you a chance to
download your data. If we end your account for any other reason, we
refund the unused part of any period you prepaid.
(d) If Fairround Closes. If we discontinue Fairround, we tell you at
least thirty (30) days before, you can download your data until it
closes, and we refund the unused part of any prepaid period.
13 DISCLAIMERS AND LIMITATION OF LIABILITY
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(a) Disclaimer.
EXCEPT AS THESE TERMS EXPRESSLY STATE, Fairround IS PROVIDED AS IS
AND WITH ALL FAULTS, AND WE DISCLAIM EVERY WARRANTY, EXPRESS OR
IMPLIED, INCLUDING ANY WARRANTY OF MERCHANTABILITY OR QUALITY, OF
ACCURACY OF INFORMATIONAL CONTENT, OF FITNESS FOR A PARTICULAR
PURPOSE, AND OF NON-INFRINGEMENT. THERE IS NO WARRANTY THAT THIS
INFORMATION, OUR EFFORTS, OR THE SYSTEM WILL FULFILL ANY OF YOUR
PARTICULAR PURPOSES OR NEEDS, OR THAT Fairround WILL BE
UNINTERRUPTED OR FREE OF ERRORS. SOME STATES DO NOT ALLOW THE
EXCLUSION OF IMPLIED WARRANTIES, SO SOME OF THESE EXCLUSIONS MAY NOT
APPLY TO YOU.
(b) Limitation of Liability.
TO THE EXTENT THE LAW ALLOWS, WE ARE NOT LIABLE FOR INDIRECT,
INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY, OR PUNITIVE DAMAGES,
OR FOR LOST PROFITS, REVENUE, DATA, OR GOODWILL, ARISING FROM OR
RELATED TO Fairround OR THESE TERMS, AND OUR TOTAL LIABILITY FOR ALL
CLAIMS ARISING FROM OR RELATED TO THEM DOES NOT EXCEED THE GREATER
OF THE AMOUNT YOU PAID FOR Fairround IN THE TWELVE (12) MONTHS
BEFORE THE EVENT GIVING RISE TO THE CLAIM AND ONE HUNDRED DOLLARS
($100). THESE LIMITS DO NOT APPLY TO LIABILITY FOR FRAUD, GROSS
NEGLIGENCE, OR WILLFUL MISCONDUCT, FOR DEATH OR PERSONAL INJURY
CAUSED BY NEGLIGENCE, OR THAT THE LAW DOES NOT ALLOW TO BE LIMITED.
SOME STATES DO NOT ALLOW THESE LIMITS, SO SOME OF THEM MAY NOT APPLY
TO YOU.
14 INDEMNITY BY ORGANIZATIONS
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If you use Fairround for a business or other organization, that
organization defends, indemnifies, and holds Briar harmless against
third-party claims, and the resulting losses and reasonable costs,
arising from its content, including information about people it enters
or shares, or from its breach of these Terms or of the law. We give it
prompt notice of the claim and reasonable cooperation, and it does not
settle a claim that admits fault of Briar or imposes an obligation on
Briar without our consent. This Section does not apply to you when you
use Fairround for personal, family, or household purposes.
15 GOVERNING LAW AND DISPUTES
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(a) Law. These Terms are governed by the laws of the Commonwealth of
Virginia, without regard to its conflict of laws principles. If you
are a consumer, this choice does not take away any protection the
consumer laws of your state give you.
(b) Informal Resolution. Before either of us starts a lawsuit, the one
with the dispute describes it in writing to the other, by email to
the account address or to legal@fairround.app, and we both try in
good faith to resolve it for thirty (30) days.
(c) Where Disputes Are Decided. EXCEPT FOR A CLAIM WITHIN THE LIMITS OF
A SMALL CLAIMS COURT, WHICH EITHER OF US MAY BRING IN THE SMALL
CLAIMS COURT FOR THE PLACE WHERE YOU LIVE, EVERY DISPUTE ARISING
FROM OR RELATED TO Fairround OR THESE TERMS IS DECIDED ONLY IN THE
CIRCUIT OR GENERAL DISTRICT COURT OF LOUISA COUNTY, VIRGINIA, OR IN
THE UNITED STATES DISTRICT COURT FOR THE WESTERN DISTRICT OF
VIRGINIA, AND YOU AND WE CONSENT TO THEIR PERSONAL JURISDICTION.
16 ELECTRONIC COMMUNICATIONS
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By agreeing to these Terms you also agree, separately, to do business
with us electronically. We give you these Terms, receipts, and every
notice under them by email to your account address or in Fairround, and
they have the same effect as if given on paper. You need a web browser
and an email account to receive them, and you can keep a copy of any of
them by saving or printing it. You may withdraw this agreement by
deleting your account, which ends your use of Fairround, and you may ask
us for a paper copy of any notice at no charge.
17 CHANGES TO THESE TERMS
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We may change this document. When a change is material, we tell you by
email to your account address or in Fairround at least thirty (30) days
before it takes effect, and the date in the banner of the new version
shows when it was made. A change never applies to anything that happened
before it took effect.
If you do not agree to a change, you may cancel and delete your account
before it takes effect, and we refund the unused part of any period you
prepaid.
18 GENERAL
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(a) Entire Agreement. These Terms, with the Privacy Policy and the plan
terms shown when you buy, are the whole agreement between you and us
about Fairround, and replace any earlier agreement about it.
(b) Assignment. You may not transfer these Terms or your account without
our written consent. We may transfer them to a successor to the
business of Fairround, and we tell you if we do.
(c) Severability and Waiver. If a court holds any part of these Terms
unenforceable, the rest stays in effect. Our not enforcing a term is
not a waiver of it.
(d) Events Beyond Control. Neither of us is liable for a failure caused
by events beyond our reasonable control, other than a failure to
pay.
(e) Notices. We send notices to your account email address or show them
in Fairround. You send notices to legal@fairround.app.
(f) No Third-Party Beneficiaries. Nobody other than you and us has
rights under these Terms.
(g) Survival. Every term that by its nature should survive the end of
these Terms survives it, including those on your content, our
property, disclaimers, limitation of liability, indemnity, and
disputes.
19 CONTACT
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Questions about Fairround go to hello@fairround.app. Legal notices,
privacy requests, and reports of unlawful content go to
legal@fairround.app.
California users: under California Civil Code Section 1789.3, the
Complaint Assistance Unit of the Division of Consumer Services of the
California Department of Consumer Affairs may be contacted in writing at
1625 North Market Boulevard, Suite N 112, Sacramento, California 95834,
or by telephone at (916) 445-1254 or (800) 952-5210.
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